Privacy Policy

1. Introduction

Field & Tally LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our trip coordination and expense splitting service.

Note: Sun & Tally is owned and operated by Field & Tally LLC. All references to "Field & Tally" in this policy apply equally to Sun & Tally. Both services share the same data practices, infrastructure, and legal entity.

2. Information We Collect

Personal Information

When you create an account or use our services, we may collect:

• Name and email address (via Google Sign-In)
• Profile photo (from your Google account)
• Phone number (if provided)
• Payment handles (Venmo, PayPal, Zelle - for facilitating settlements)

Trip and Expense Data

• Trip details (names, dates, locations, participants)
• Expense information (amounts, descriptions, categories)
• Packing lists and gear requests
• Travel coordination details

Automatically Collected Information

• Device information and browser type
• IP address and approximate location
• Usage data and interaction with our services
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Provide and maintain our trip coordination services
• Process and track shared expenses
• Facilitate settlements between trip participants
• Send service-related notifications and updates
• Improve and personalize your experience
• Respond to your inquiries and support requests
• Protect against fraudulent or unauthorized activity

4. Information Sharing

We share your information only in the following circumstances:

• With trip participants: Your name, email, and payment handles are shared with other participants in your trips to facilitate coordination and settlements.
• Service providers: We use third-party services for authentication (Google), email delivery (Loops), and hosting (Vercel).
• Legal requirements: We may disclose information if required by law or to protect our rights and safety.

We do not sell your personal information to third parties.

5. Cookies and Tracking

We use cookies and similar technologies to:

• Essential cookies: Required for authentication and core functionality
• Analytics cookies: Help us understand how you use our service (with your consent)
• Preference cookies: Remember your settings and preferences

You can manage your cookie preferences through our Cookie Settings or your browser settings.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. Trip data is retained to maintain expense records and settlement history. You may request deletion of your account and associated data at any time.

7. Your Rights (GDPR & CCPA)

Depending on your location, you may have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Request deletion of your data
• Object to or restrict processing of your data
• Data portability (receive your data in a structured format)
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

To exercise these rights, please contact us at the email below.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption in transit (HTTPS), secure authentication, and access controls. However, no method of transmission over the Internet is 100% secure.

9. International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

10. Children's Privacy

Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13. If we learn we have collected such information, we will delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Email: privacy@fieldandtally.com